Shredding documents and the sensitive information they contain is a vital piece to keeping up a good reputation and avoiding the fines and penalties that come from non-compliance. For certain industries, information must be completely destroyed so that it does not get into the hands of thieves and others who might use it to cause harm. For some businesses that do not have the proper procedures in place, this can present an issue. Things tend to slip through the cracks if there isn’t sufficient attention paid to detail when it comes to document shredding. On the other hand, there are some who either by law or just for their own comfort want to witness all of those documents being shredded to be assured of their destruction. That is where mobile shredding comes in.
Why Mobile Shredding?
With mobile shredding, the shredding service comes to you, which makes it much simpler. You can either have a bin installed in your business where your staff can place all of of your sensitive documents, or you can even physically bring the documents yourself to the truck and watch the onsite shredding happening yourself. Having a receptacle in your business where staff can deposit paper documents makes it even simpler for them. They do not have to worry about leaving things on their desk while waiting to shred it themselves. They only have to deposit it in the bin and be done with it. Shredding with an office shredder can create many security holes that make it easier for thieves to access the information.
Create a Schedule
You can have as many bins installed at your workplace as you need. These bins are locked so they cannot be accessed easily. Once the papers go in, they are not coming out except to be destroyed. You can create a schedule with your service provider for when and how often they will perform onsite shredding. This way, you don’t have to think twice about your documents. You can also also simply have it set up so that you will call when you need mobile shredding services. The choice is up to you. After the documents are destroyed, you can be provided with a certificate of destruction which will keep you compliant with laws that require confirmation.
What Documents Should Be Shredded?
Any document that has personal information on it of clients and staff that is not needed should be sent for shredding. These documents can come in many forms, such as health information, passport copies, receipts, prescription labels, resumes, and any number of other items. Businesses are held to very high standards when it comes to protecting the privacy of their clients, so you must make sure that you are compliant and safe with it. A mobile shredding service may cost a little extra, but in terms of man hours and the potential risks involved, it is more than worth it.
Should Anything Else Be Destroyed?
Since so much of what we do in our everyday lives is on a computer, then there is no doubt that there is sensitive information stored on yours as well. Mobile shredding services can also shred hard drives that you are no longer using so the information can no longer be accessed. Even if you wipe the drive, there are tools and techniques to recover the information.
There is no reason for your business to be at risk of penalties, and there is no reason for your clients to be at risk of identity theft. Use a shredding service to protect everyone.