It seems like everyone nowadays is aware of the importance of information security. There seems to be no one who is immune to getting fraudulent phone calls asking for personal information for made up crises. However, many businesses, especially smaller ones, overlook the risks. They are not aware that they must ensure that no circumstances exist where the information of clients or staff can be at risk. Regulators all over the country require businesses and business owners to protect this data to the best of their ability. There are many ways that a business can protect itself, such as using a mobile shredding company. Here’s what you need to know about protecting your business from the legal ramifications of an information breach.
Information Has Its Pros and Cons
Information plays a massive part in many businesses. A company has to deal with payroll, tracking suppliers, client research, and cash flow, just to name a few ways a business collects data. The best companies understand how to leverage that information to make their business more successful. That said, having all that data in your possession means that there is an increased risk of it getting accesses by someone with nefarious goals. Since criminals can’t be expected to have ethics and morals, then business has to be held accountable to protect the data from them. On site document shredding, hard drive shredding, and paper shredding are all important pieces to the data protection puzzle.
Ignorance Of The Law Is Not An Excuse
There are regulations and laws that govern the use and protection of confidential information. It is up to the businesses to familiarize themselves with these laws, and put procedures in place to comply with them. Not knowing the law is not an excuse, and a company could be opening themselves up to severe repercussions for not following it. Whether it be hiring a mobile shredding company to handle their on site document shredding, or having someone on staff who handles the paper shredding, the law must be followed.
Don’t Stop With Following the Law
It’s true that following the law and the regulations surrounding information protection is the best way to avoid legal ramifications. However, it never hurts to go above and beyond to absolutely make sure no information can be breached. If you follow all the laws and information gets out, you’ll probably avoid fines or penalties. However, the reputation of your business will suffer, and that most surely is worse. Don’t play games with your reputation and make sure that the information you collect is secure.
Hire a Professional
Hiring a professional for your information destruction needs is surely worth it. Mobile shredding companies are certified and will be up-to-date on all relevant legislation and regulations, so you’ll avoid legal issues. Plus, many of these companies have equipment that handles paper shredding in a much more thorough way than your individual office shredder could. They will shred it into tiny, irretrievable pieces that cannot in any way be recovered. They can also do this without you having to cut into staff time or spend extra resources. They can perform on site document shredding so you can witness and verify the destruction first-hand, or they can take the waste to another location for shredding. All you and your staff have to do is place the paper in the proper locked receptacles to await pick up. It’s a perfect way to keep your business safe from legal and reputational repercussions.